Virtual Admin Support Service
That the role of the governance professional has changed, is both undisputed and understated. The role is no longer the same as it was a decade, let alone five years ago. Over the past few years, the role of the governance professional has evolved quite drastically, and so has the way it’s being perceived. More and more, there’s an expectation that governance professionals will play an active role as trusted advisors to the board.
A dynamic governance system is essential to provide inherent checks and balances and to ensure the sustainability of the organisation. The governance professional can no longer perform the tasks of a mere administrator, nor can governance be considered as an extracurricular activity to be tick-boxed for annual disclosure requirements. It is now recognised that governance can be a key enabler for organisational success. This is the foundation for the emergence of the clerk as a governance professional.
To support this emergence of the governance professional as a highly skilled professional, focused on delivering consequential governance, there is a growing requirement for delegation of elements of the administrative duties to another individual. With organisations operating in a lean fashion, the skill and capacity to deliver this support is often missing, and with the work being predominantly cyclical, ad-hoc support can be best provided externally on an as and when required basis. The details of our support packages are set out below.
Virtual Administrative Support Service
Operating in the same way as virtual assistants, our admin support service offers all of the benefits of a professional assistant, without the burdensome overheads of an in-house member of staff. No holiday pay, Tax, NI, sick leave, pension, office space, training costs, software licences, insurance or equipment required. We strive to support you succeed and add value.
Why use the service?
If you have tasks that are repetitive, time consuming, complicated, tedious, or simply not where you want to be spending your time, by using a combination of our experienced administrators and our cutting-edge software tools, we can take care of it for you. Don’t let admin tasks eat up your time when you can simply hire an assistant who can start straight away. You use us only when you need us. So, pick us up just for busy periods and emergencies, or on an ongoing basis if it suits you better. We promise you’ll feel more impactful in your role when you delegate to us.
Benefits of the service:
•Budgets which you control
•Upfront and transparent pricing
•Enhanced recognition of your leadership role
A retainer package gives you a pre-paid, fixed amount of hours per month (minimum 3-month commitment with payment upfront), to be used as needed. This allows you to budget monthly, without any surprise costs.
* Time is tracked and rounded up or down to the nearest 30 minutes
* Hours do not carry over from month-to-month
* Retainer hours include briefing time
Alternatively, purchase hours in bulk for flexibility to use the hours as you need them for those pressure points when you need an extra pair of hands.
•Hourly rate £30
•Minimum 10 hours and hours expire after 6 months
•Payment upfront for each block of hours
The Helping Hand
10 hours a month - £270 - £27 per hour
20 hours a month - £520 - £26 per hour
40 hours a month - £1000 - £25 per hour
Detailed below are a range of tasks that are administrators are experienced to manage. You can choose as few or as many as suit your requirements. This list is not exhaustive, and we are happy to discuss your requirements.
- Draw up draft agendas according to an annual business plan
- Draw up minute templates
- Draw up report templates
- Collation of papers
- Take minutes, ensure actions are correctly recorded
- Produce an actions list
- Maintain attendance register and calculations
- Support organisation of meeting arrangements
- Maintain governor training register
- Book training and co-ordinate training attendance
- Maintain board and committee membership registers
- Support updating a governor handbook
- Support link governor visit programme (arrange/collate reports)
- Prepare & co-ordinate voting mechanisms
- Update legal/regulatory documentation (SOs/ToR)
- Calendar management
- Maintain declarations registers
- Run website compliance check
- Maintain governance policy timetable
- Transcribe self-assessment/evaluation documents into Microsoft Forms/use other technological systems and collate data
It is NOT the role of an administrator to provide written or verbal advice relating to the proper exercise of the Board’s powers, the application of the education acts, other laws, rules, and compliance matters affecting the institution, lead on governance, or advise on effective governance practices. The administrator does not fulfil the role of the Clerk to the Corporation as set out in the Instruments and Articles under the 1992 Education Act (and subsequent relevant acts).
To access this service, please contact us on email@example.com